How To View Shared Calendar In Outlook: A Step-By-Step Guide

Introduction

Outlook is one of the most widely used email and calendar applications in the world. It offers a range of features that make it easy to manage your emails, contacts, and appointments. One of its most useful features is the ability to share calendars with your colleagues, friends, or family. However, many users find it challenging to view shared calendars in Outlook. In this article, we will provide a step-by-step guide on how to view shared calendars in Outlook.

Step 1: Open Outlook

To view a shared calendar in Outlook, you need to first open the application on your computer. You can do this by clicking on the Outlook icon on your desktop or searching for it in the Start menu.

Step 2: Navigate to the Calendar

Once you have opened Outlook, navigate to the Calendar by clicking on the Calendar icon in the bottom left corner of the screen. This will take you to the Calendar view.

Step 3: Open the Shared Calendar

To open a shared calendar, click on the “Open Calendar” button in the top left corner of the screen. This will open a drop-down menu with several options.

Step 4: Choose the Shared Calendar

In the drop-down menu, select “From Address Book” to open a list of all the shared calendars that are available to you. Choose the calendar you want to view and click on “OK.”

Step 5: View the Shared Calendar

Once you have selected the shared calendar, it will open in a new window, and you will be able to view all the events and appointments on that calendar.

Question: Can I Edit a Shared Calendar?

Yes, if you have the appropriate permissions, you can edit a shared calendar in Outlook. To do this, simply right-click on the calendar and select “Properties.” In the Properties window, click on the “Permissions” tab to see who has access to the calendar and what level of permission they have. If you have the necessary permissions, you can make changes to the calendar by clicking on the “Edit” button.

Question: How Do I Add a Shared Calendar to My Outlook?

To add a shared calendar to your Outlook, you need to first obtain the calendar’s sharing URL. Once you have this, follow these steps:

1. Open Outlook and navigate to the Calendar view.

2. Click on the “Open Calendar” button in the top left corner of the screen.

3. Select “From Internet” from the drop-down menu.

4. Paste the sharing URL into the “New Internet Calendar Subscription” box and click “OK.”

5. Your shared calendar will now be added to your Outlook and will sync with any changes made by the calendar owner.

Conclusion

In conclusion, viewing shared calendars in Outlook is a straightforward process that can be completed in just a few steps. By following the steps outlined in this article, you can easily view and manage shared calendars in Outlook. Additionally, we have answered some common questions about editing shared calendars and adding new calendars to your Outlook. We hope this article has been useful to you, and if you have any further questions, feel free to leave them in the comments below.